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Q: What is "Unexpended Salaries"?
A: Unexpended Salaries are funds each college/unit saves from permanent state funded
positions in their area that use less funds than are actually budgeted due to various
personnel actions. These actions may include: position vacancies, leave without pay, sabbatical leaves, or changes in source of funds (research released salaries). The actual expenditures for the position will be less
than what was budgeted thus the "Unexpended Salaries". The majority of unexpended
salary funds are recycled to temporary positions or supplementary pay to cover these
vacant positions during the fiscal year. Any remaining unexpended salaries are reallocated
to support categories at the discretion of the college/unit, such as, operating services,
supplies, or equipment. The benefit of unexpended salaries is that deans and directors
of the units that generate the unexpended salaries can exercise greater control over
their budget.
Q: Do the funds remaining in my unexpended salaries account at the end of the fiscal
year roll over to next fiscal year?
A: No, they do not. If there are any left over funds in unexpended salaries at the
end of fiscal year it will be absorbed by other accounts in your unexpended salaries
unit/college. If, after this, there are still funds left over they will be transferred
to the institutional general fund.
Q: Is my department responsible for termination pay expenditures (Ledger Accounts:
5100, 5101, 5102)?
A: No, unless your department is a service center/recharge operation, or if your unit
is funded by state interagency transfer or statutory dedicated funds, termination
pay is paid out of an institutional account. The month after a termination pay expense
is charged to a state account the Office of Budget & Planning processes a budget adjustment
transferring money to the account from an institutional account to cover the termination
pay expense.
Q: Does my department have to cover expenditures in President Student Aid/Data Node
accounts or the Graduate Scholar accounts?
A: No, these expenditures are paid for from a institutional account. The month after
an expense hits these accounts the Office of Budget & Planning processes a budget
adjustment transferring funds to the accounts to cover the expenditures.
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